Embroidery & screen printing
Embroidery order form template
Custom decoration is a spec-heavy business: the same blank shirt can be embroidered left-chest, screen-printed full-back, or both, and the quote swings on stitch count, colour count and whether the art needs digitising. Take that order over DMs and you'll re-quote it three times.
This template collects a decoration order the way a shop actually prices it — garment and quantity, method and placement, and the one-off charges (digitising, screen setup) as their own priced lines so the quote is right the first time.
Totals itself · one shareable link · no card required
Free, no signup. For Google Sheets or Docs, upload the .xlsx or .docx to your Google Drive — it converts on open.
Field by field
What to put on a embroidery order form
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One-off setup charges as their own lines
Digitising and screen setup are real costs that don't repeat on reorders. Give each its own priced line, capped low, so the first order carries them and the reorder doesn't — and the total is right either way.
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Garment options that include or exclude the blank
Some customers buy your blanks; some bring their own. Separate lines for "supplied on our blank" and "decoration only" price both paths without a conversation.
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Method and placement as required choices
Embroidery and screen printing are different jobs on different machines. Capturing method and placement up front stops a quote built for the wrong process.
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A design reference plus a proof step
Custom art is where reprints hide. A named design and a stated "we'll proof before we run" step turns a vague brief into an approval you both signed off.
Every format
Download the embroidery order form in the format you work in
Embroidery order form template in Word (.docx)
Edit the Word version into your shop's quote sheet — your blanks, your decoration prices, your setup charges — and send it as the written record of a custom job.
- ·Editable garment and decoration price table
- ·Method, placement and setup-charge blocks
- ·Proof-approval and deposit lines at the foot
Embroidery order form template in Excel or Google Sheets (.xlsx)
The spreadsheet builds the quote: pieces × price, plus the one-off setup charges, so the number a customer sees is the number you'll invoice. The log sheet is your job register.
- ·Live formulas for line totals, setup charges and the order total
- ·Job log with design reference, method and status columns
- ·Upload to Google Drive to open in Google Sheets and share with the shop floor
Embroidery order form template PDF
Send the PDF as the quote of record — a fixed, one-page document listing the garments, decoration, placement and setup charges nobody can edit before they approve it.
- ·Locked pricing for a clean written quote
- ·One page covering garment, method, placement and setup
- ·Easy to forward to a client's purchasing contact
Printable embroidery order form
The counter form for walk-in decoration jobs: garment, method, placement, quantities per size, and a proof-approval signature line.
- ·One page with room for sizes and quantities in pen
- ·Method and placement tick-boxes, and a design-reference line
- ·Add a QR to the online form so reorders skip the paper
Use this template online instead
Same fields, same prices — but the totals calculate themselves, the orders land in one dashboard, and nothing gets lost in an inbox. Share one link anywhere: bio, group chat, QR code on a flyer.
Free while in beta · No card required
Embroidery order form template FAQ
+What should an embroidery or screen printing order form include?
The garment (yours or customer-supplied), quantity and sizes, the decoration method, placement, any one-off setup charges like digitising or screen setup as their own lines, a design reference, and a proof-approval step.
+How do I handle digitising and screen setup charges?
Put each as its own priced product line the customer adds — never as a fee inside a dropdown option. Only priced product lines are added to the total, and a separate line makes it obvious the charge is one-off and reused free on reorders.
+Can one form handle both embroidery and printing?
Yes — the method field covers both, and the setup lines (digitising for embroidery, screen setup per colour for printing) sit side by side. For a job that needs both on one garment, capture it in the method choice and spell it out in the art notes.
+How do customers send artwork?
The design-reference field names the job and the notes box describes the file; most shops ask customers to email the artwork after ordering. File uploads on the form are on the roadmap.
+Is the online version free?
Yes — free while we're in beta, with unlimited forms and unlimited orders, and every quote totalled for you.
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Quote the custom job right the first time.
Free while in beta — unlimited forms, unlimited orders.
Use this template online — free