Cakes & custom bakes
Cake order form template
A cake order goes wrong in the details: the wrong spelling piped in buttercream, a nut allergy mentioned in a DM you scrolled past, a pickup time nobody agreed on. A good cake order form asks all of it once, in writing.
This template is built the way a bakeshop actually quotes — priced by tier and servings, with flavour and filling as separate choices, and a required pickup date so your production board fills itself.
Totals itself · one shareable link · no card required
Free, no signup. For Google Sheets or Docs, upload the .xlsx or .docx to your Google Drive — it converts on open.
Field by field
What to put on a cake order form
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Sizes priced by servings, not just inches
Customers think in "how many people", not in diameters. Putting "serves 14–16" in the product name cuts the back-and-forth and stops undersized orders.
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Flavour and filling as separate required choices
Combining them into one dropdown creates a combinatorial mess. Two required dropdowns give you a clean ticket for the kitchen and no blanks.
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The inscription as free text, quoted back
Piping is the one thing you cannot undo. Capture the exact string the customer typed and read it back in the confirmation — spelling disputes end there.
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A required pickup date
It's your capacity control. With a date on every order, your dashboard sorts into a production schedule instead of a pile of messages.
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Allergies as one open line, not a tick-box with a "none" option
A "no allergy concerns" box can be ticked next to "nut-free needed", and the kitchen gets a ticket that contradicts itself. One line of free text can't do that — and read it back in the confirmation so the customer can correct you. If an allergy option changes the price, like a gluten-free sponge, put it in the order as a priced product line: only priced lines reach the total.
Every format
Download the cake order form in the format you work in
Cake order form template in Word (.docx)
Edit the Word file into your own quote sheet: your tiers, your flavours, your deposit terms. It's the version to use if you take orders over the counter and want a document that matches your branding.
- ·Size and servings table with an editable price column
- ·Dedicated blocks for flavour, filling, inscription and allergies
- ·Deposit and pickup-date lines for the customer to initial
Cake order form template in Excel or Google Sheets (.xlsx)
The spreadsheet turns your cake list into a price calculator, and the second sheet doubles as a booking diary — one row per order, sorted by pickup date.
- ·Live formulas for line totals, deposit due and balance
- ·Order log sheet you can sort by pickup date to plan the week
- ·Upload to Google Drive to open it in Google Sheets and share it with your decorator
Cake order form template PDF
Send the PDF when a customer asks "what do you need from me?" It's a fixed, one-page brief covering everything you'd otherwise extract over six messages.
- ·Fixed layout so your prices stay your prices
- ·Legible on a phone — most cake enquiries start on Instagram
- ·Print it for the folder your decorator works from
Printable cake order form
The printable version is the counter form: one page, big handwriting boxes, and a tear-off style summary line for the pickup date so it can go straight on the fridge board.
- ·Handwriting-sized boxes for inscription and design notes
- ·An allergy line sitting right under the flavour choices, hard to skip past
- ·Signature and deposit lines for over-the-counter orders
Use this template online instead
Same fields, same prices — but the totals calculate themselves, the orders land in one dashboard, and nothing gets lost in an inbox. Share one link anywhere: bio, group chat, QR code on a flyer.
Free while in beta · No card required
Cake order form template FAQ
+What should a cake order form include?
Size in servings, flavour, filling, inscription text, pickup date and time, allergy notes, a design/inspiration box, and the customer's phone number. Price and deposit terms should be visible on the form itself, not sent afterwards.
+How far in advance should I ask for cake orders?
Most small bakeshops ask two weeks for custom work and 72 hours for standard designs. Put those windows in the form description so the expectation is set before someone picks a date.
+How do I take a deposit with this template?
The form captures the order and total; you send the deposit request yourself — a payment link in your confirmation email works well. The Excel version calculates a 50% deposit and remaining balance for you.
+Can customers upload an inspiration photo?
Not on the form today. The design notes box is the place to describe it, and most bakers ask customers to reply to the confirmation email with photos. File uploads are on the roadmap.
+Is the online version really free?
Yes — free while we're in beta, with unlimited forms and unlimited orders, and no card required to start.
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Every cake detail, captured once.
Free while in beta — unlimited forms, unlimited orders.
Use this template online — free