For PTAs, PTOs, school offices & booster clubs
Every school order round, one account.
Yearbooks, hot lunch, spirit wear, fundraisers — each its own shareable link, every order credited to a student and class, and totals your treasurer can reconcile. No paper slips.
Free while in beta · No card required
Maple Grove PTA
Yearbook & hot lunch order
2026 yearbook
$25.00
Yearbook name stamp
$5.00
Hot lunch · week of Sep 8
$30.00
Live demo — try the steppers. Nothing is sent.
The school-office order pile
A different paper form for everything
Yearbooks on one slip, lunch on another, spirit wear on a third — all coming back to the same office counter in the same illegible pile.
Orders don't match students
A name half-written, a class left blank, and a volunteer matching handwriting to the roster before anything can be handed out.
The treasurer reconciles by hand
Cash, cheques, and online payments across four drives, totalled by hand at night because nothing added itself up.
Why QuickOrderForm
Built for the whole school year
One account, many forms
A form per drive — yearbook, lunch, spirit wear, fundraiser — each with its own link and its own order list, all under one login the office shares.
Every order credited to a student
A required student-name and class field on every form means orders sort themselves by classroom, so distribution is a list, not a matching exercise.
Weekly forms you reuse
Hot lunch is the same link every week: edit the menu, reopen, and orders land already labelled by name and room.
Totals the treasurer can reconcile
Every order carries a calculated total, and a one-click CSV export totals each drive — so cash, cheque, and online all reconcile against the orders.
From link to fulfilled, in three steps.
- 1
Set up a form per drive
Yearbook, lunch, spirit wear, fundraiser — each with its products, a required student-name and class field, and a closing date in the description.
- 2
Share each link where families are
Class email, the PTA newsletter, a QR on the flyer. Reuse the lunch link weekly; open seasonal forms as each drive starts.
- 3
Distribute and reconcile from the dashboard
Sort each drive by class for handout, export the CSV for the treasurer, and mark orders fulfilled as they're collected.
What to put on a school or PTA order form
Whatever the drive, a school form needs to tie each order to a student and add itself up. The essentials:
- ✓
Products at the set price
Yearbook, lunch week, spirit garment — priced so the order self-totals and reconciles against the invoice.
- ✓
Student name (short text, required)
The field that makes every order attributable and every handout a name check.
- ✓
Class, grade or homeroom (dropdown, required)
Sorts distribution by classroom — the dashboard groups the whole drive by it.
- ✓
Allergies or notes where relevant
For lunch and food drives, capture dietary needs in writing with the order, every time.
Frequently asked questions
+Can we run several drives at once?
Yes — build a form per drive. Each has its own link and order list, so a yearbook pre-order, a weekly lunch, and a spirit sale never get mixed together, all under one account the office shares.
+How do orders get to the right student?
Make the student name and class required on every form. Sort or export the dashboard by class and each classroom's orders come off the list together for distribution.
+How does the treasurer reconcile payments?
Every order carries a calculated total, and the CSV export totals each drive. Collect cash, cheque, or online however you do now — the numbers reconcile against the orders instead of a shoebox.
+Is it free for a PTA?
Yes — free while we're in beta, with unlimited forms and orders, and no per-order fee taken out of what you raise.
Also made for the way they sell
Wholesale
Weekly standing orders from your stockists
Farm stands
CSA boxes and honey jars by the crate
Pop-ups & catering
Per-head menus, headcounts and pickup windows
Bakeries
Weekend menu drops that sell out by Friday
Restaurants
Pre-orders and catering trays for the weekend
T-shirts & merch
Size and color runs counted before the print deadline
Fundraisers
Campaign orders tallied without the paper envelopes
Thanksgiving pre-orders
Pies and dinners claimed before the Wednesday rush
Christmas cookies
Cookie boxes and tins sold in limited batches
Florists
Arrangements ordered ahead with dates and card messages
Photographers
Picture-day packages matched to the right subject
Spirit wear
School tees and hoodies sized and sorted by classroom
Custom apparel
Embroidered and printed clothing orders, spec'd and counted
Sports teams
Kit sized per player, numbered, and reordered each season
Embroidery & printing
Custom decoration jobs quoted right the first time
Valentine's pre-orders
Roses, chocolates and gift boxes claimed before the 14th
Home bakers
Cottage-kitchen orders out of the DMs and into a list
Meal prep
Weekly menus and meal packs on a repeating link
Every drive this year, one account and no paper slips.
Free while in beta — unlimited forms, unlimited orders.
Create your form — free