Apparel, boutiques & custom clothing
Apparel order form template
Boutique drops, embroidered staff kit, a spirit-wear round for the whole school — apparel orders all break the same way: a size nobody confirmed, a colourway assumed, and an embroidery name spelled three different ways across four messages.
This template collects a clothing order the way a shop actually fills it — a line per size so your cut count is exact, extended sizes priced at cost, and personalisation as its own priced line rather than a promise you forget to charge for.
Totals itself · one shareable link · no card required
Free, no signup. For Google Sheets or Docs, upload the .xlsx or .docx to your Google Drive — it converts on open.
Field by field
What to put on a apparel order form
- ✓
One line per size, not a size dropdown
A dropdown gives you one size per order; separate lines let a customer order two mediums and a large in a single submission — and hand you a cut count you can send straight to the supplier.
- ✓
Extended sizes priced on their own line
2XL and up cost more to buy blank. Charging them at cost on a separate line keeps your margin intact and avoids the awkward top-up conversation later.
- ✓
Embroidery as a priced product line, not a free promise
Personalisation is labour. Anything with a price must be a product line so the total computes — add a $6 embroidery line the customer selects per garment, capped to the run. "+$6 for a name" typed into a dropdown option is only text, and the order arrives short.
- ✓
Colourway as a single required choice
A blank colour field is the single most common cause of a remake. Make it required, and use the notes box for the rare order that wants a different colour per garment.
Every format
Download the apparel order form in the format you work in
Apparel order form template in Word (.docx)
The Word version is a fully editable order sheet — swap in your garments, your prices and your colourways, add your logo, and print it for the counter or email it to a group organiser.
- ·Size table with a quantity column per size and a line-total column
- ·Editable header for your boutique, shop or organisation name
- ·Personalisation and pickup lines so nothing gets settled verbally
Apparel order form template in Excel or Google Sheets (.xlsx)
The spreadsheet does the arithmetic and the tally at once. Quantity × price is a live formula, and the log sheet totals the size run so you order exactly the blanks you need.
- ·Line totals and an order total calculated with real formulas
- ·Order log that sums quantities per size for your blank order
- ·Opens in Excel, Numbers, LibreOffice — or upload to Google Drive for Google Sheets
Apparel order form template PDF
The PDF is the version you send when you don't want anyone editing the prices. Fixed US Letter layout, generous writing lines, and it reads the same on a phone as on paper.
- ·Fixed layout — prices and sizes can't be accidentally overwritten
- ·Reads cleanly on a phone for people ordering from a group chat
- ·Attach it to an email or drop it in a WhatsApp thread
Printable apparel order form
Print the PDF for the boutique counter, the staff room noticeboard or the school office. Boxes are sized for handwriting and the size grid is wide enough to tally in pen.
- ·Prints on one page, no colour ink required
- ·Hand-writable quantity boxes and a signature line for deposits
- ·Type the sheets up later, or skip it and share the online version
Use this template online instead
Same fields, same prices — but the totals calculate themselves, the orders land in one dashboard, and nothing gets lost in an inbox. Share one link anywhere: bio, group chat, QR code on a flyer.
Free while in beta · No card required
Apparel order form template FAQ
+Is this apparel order form template free?
Yes. The Word, Excel and PDF downloads are free with no signup, and the online version is free while QuickOrderForm is in beta — unlimited forms and unlimited orders.
+How do I collect sizes on a clothing order form?
List each size as its own line with its own price rather than using a size dropdown. One person often orders several sizes, and a per-size line gives you a cut count you can hand straight to your blank supplier or decorator.
+How should I charge for embroidery or personalisation?
Add it as its own product line the customer selects per garment — never as a price written into a dropdown option. Only priced product lines are added to the total, so "+$6 for a name" in an option label looks charged but isn't.
+Can I use this for a boutique, a team or a company?
Yes — the shape is the same. Rename the garments, set your prices, and add a group or department field if one link serves several teams. The dashboard groups orders by whatever you ask.
+Can I use this template in Google Docs or Google Sheets?
Download the .docx or .xlsx, upload it to Google Drive, and open it — Drive converts it to Docs or Sheets automatically with the formulas intact. We don't host "make a copy" Google links, so this is the honest route.
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Every size, colour and name — counted once.
Free while in beta — unlimited forms, unlimited orders.
Use this template online — free