Booster clubs, PTAs & schools
Spirit wear order form template
A spirit-wear sale is a size run wearing a fundraiser's coat: two hundred tees and hoodies across a dozen sizes, ordered by parents, sorted by classroom, and paid for in a mix of cash, cheques and "I'll send it tomorrow."
This template counts the run the way a booster club needs it — a line per size so the print order is exact, hoodies and tees side by side, and a student-name-and-teacher field so every order goes home in the right backpack.
Totals itself · one shareable link · no card required
Free, no signup. For Google Sheets or Docs, upload the .xlsx or .docx to your Google Drive — it converts on open.
Field by field
What to put on a spirit wear order form
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One line per size, not a size dropdown
A family orders a youth tee, an adult hoodie and two adult tees in one go. Separate lines capture that and hand you a print count you can send straight to the decorator.
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A required student name and grade
It's how the boxes get to the right classroom. Make both required — the name owns the order, the grade sorts the delivery to the right teacher.
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Extended sizes priced on their own line
2XL and up cost the supplier more. A separate line at cost keeps the club's margin — and its budget — intact.
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Add-ons like decals as priced product lines
A car decal has a price, so it's a product line the customer adds — not a note. Anything with a price must be a product line, or the total arrives short and the club eats the difference.
Every format
Download the spirit wear order form in the format you work in
Spirit wear order form template in Word (.docx)
Edit the Word version into your school's sale — your logo, your colours, your prices — and print a take-home order slip for every backpack.
- ·Size table with a quantity column per size and a line-total column
- ·Student-name and homeroom blocks for classroom delivery
- ·Payment lines for cash, cheque or the online link
Spirit wear order form template in Excel or Google Sheets (.xlsx)
The spreadsheet totals each order and tallies the whole run on the log sheet, so you place a print order for exactly the right sizes and reconcile the money in one place.
- ·Line totals and an order total calculated with real formulas
- ·Order log that sums quantities per size and per grade
- ·Upload to Google Drive to share one Google Sheet with the committee
Spirit wear order form template PDF
Send the PDF home with every student and attach it to the school newsletter — a fixed, one-page order sheet with locked prices that reads the same on a phone as on paper.
- ·Locked prices and sizes
- ·One page, phone-legible, easy to forward to families
- ·Includes the closing date and payment instructions
Printable spirit wear order form
The take-home slip: print a stack, big boxes for the student's name and sizes, and an amount-paid line for the cash and cheques that come back with it.
- ·One page per family, handwriting-friendly
- ·Student-name and grade boxes near the top
- ·Add a QR to the online form so parents can pay by card instead
Use this template online instead
Same fields, same prices — but the totals calculate themselves, the orders land in one dashboard, and nothing gets lost in an inbox. Share one link anywhere: bio, group chat, QR code on a flyer.
Free while in beta · No card required
Spirit wear order form template FAQ
+What should a spirit wear order form include?
Each garment and size as its own priced line, a shirt colour, any add-ons like decals as priced lines, a required student name and grade or homeroom, the closing date, delivery details, and payment instructions.
+How do we deliver orders to the right classroom?
Make the student name and their grade or homeroom required. With the online version you can sort or export the dashboard by grade, so each teacher's stack comes off the list together.
+How do we handle cash and cheque payments?
Most school sales collect a mix of online and cash. The form records what was ordered and the total; the printable version has an amount-paid line, and the Excel log totals the money so the treasurer can reconcile it.
+Should we charge more for 2XL and up?
Yes — put extended sizes on their own line at cost rather than adding a surcharge at the end. People accept it when they see it beside the size, and it protects the club's margin.
+Is running the sale online free?
Yes — free while we're in beta, with unlimited forms and unlimited orders, and no per-order fee taken out of what you raise.
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The whole run, sized and sorted by classroom.
Free while in beta — unlimited forms, unlimited orders.
Use this template online — free