Bands, creators & clubs
A merch drop is a pre-order with a fanbase: you post it, orders spike for two days, and then you have to turn a flood of comments and DMs into a print run and a stack of shipping labels. Miss a size or a shipping charge and it comes out of the tour float.
This template runs a drop the way bands, creators and clubs actually do it — tees by size, a bundle that lifts the average order, a hard closing date, a cap on every line so you don't oversell the run, and shipping as its own priced line.
Totals itself · one shareable link · no card required
Free, no signup. For Google Sheets or Docs, upload the .xlsx or .docx to your Google Drive — it converts on open.
Field by field
A hard closing date in the description
A drop without a deadline never converts — the deadline is the product. Put "closes Sunday or when it sells out" in the first line and honour it.
A cap on every line
Your print run and your vinyl pressing are finite. A per-line cap is the difference between a sold-out drop and a stack of refund messages.
A bundle to lift the average order
A tee-plus-vinyl bundle at a small saving is the single easiest way to raise what each fan spends. Price it as its own line and let the saving do the work.
Shipping as a priced line, with a fulfilment choice
Shipping is the most disputed number in any drop. Anything with a price must be a product line so the total computes — a flat-rate line capped at one, with a pickup-or-ship dropdown beside it. A rate written into an option label is only text and never gets charged.
Every format
Download the merch order form in the format you work in
Edit the Word version into your drop — your designs, sizes and prices — and use it as the announcement sheet or the record of a wholesale merch order to a venue.
The spreadsheet tells you whether the run is viable and what to print: line totals calculate live, and the log sheet counts units per size against your cap.
Send the PDF as the official drop sheet — a fixed page stating what's available, at what price, closing when, that reads the same everywhere it's shared onwards.
For the merch table at a show: print a stack, take orders in pen between sets, and type them up later — or point people at the online link and skip the typing.
Same fields, same prices — but the totals calculate themselves, the orders land in one dashboard, and nothing gets lost in an inbox. Share one link anywhere: bio, group chat, QR code on a flyer.
Free while in beta · No card required
Your items with sizes as separate priced lines, any bundles, a hard closing date, a cap on every line, a shipping line with a pickup-or-ship choice, and contact details — email plus a handle or phone.
Put a maximum quantity on every line matching your print run or pressing, and close the form once it sells out. The spreadsheet log tallies units per size so you can watch the cap approach.
A flat rate as its own product line, capped at one per order, with a pickup-or-ship dropdown beside it — never a rate typed into an option label, which looks charged but never reaches the total.
Yes. Duplicate the file, or with the online version edit the products and dates and reuse the same link — past drops stay in your dashboard.
Yes — free while we're in beta, with unlimited forms and unlimited orders, and totals calculated for you on every order.
Apparel, teams & merch
T-shirt order form template
Sizes, ink colours and names on the back — totalled per person
Cakes & custom bakes
Cake order form template
Size, flavour, filling, inscription and pickup date in one go
Cookies & decorated sets
Cookie order form template
Dozens, decorated sets and pickup windows for cookie season
Bakeries & bread pre-orders
Bakery order form template
Weekend bakes, pickup slots and dietary notes
Launches, drops & made-to-order
Pre-order form template
Take orders before the batch exists — with a cap and a date
Schools, clubs & charity drives
Fundraiser order form template
Credit the seller, total the drive, and know who owes what
Free while in beta — unlimited forms, unlimited orders.
Use this template online — free