Makers, markets & stalls
Craft fair order form template
Every market day produces the same conversation: "do you have this in green?" You don't, they'd buy one, and the order gets written on the back of a card that goes through the wash.
This template is the stall order book: what they want, how it's personalised, when and where they'll get it, and a handle to reach them by — captured in a minute while they're still standing at the table.
Totals itself · one shareable link · no card required
Free, no signup. For Google Sheets or Docs, upload the .xlsx or .docx to your Google Drive — it converts on open.
Field by field
What to put on a craft fair order form
- ✓
A shipping line priced as a product
Makers lose real money absorbing postage. Anything with a price must be a product line so the total computes — a flat-rate line the customer adds, capped at one, keeps the total honest and takes the negotiation out of it. Written into a dropdown option instead, "+ $7 postage" is just text and never gets charged.
- ✓
Personalisation as short, capped text
State the character limit in the help text. "Up to 30 characters" prevents the message that won't fit on the label — and the reprint that follows.
- ✓
Collection choice tied to a named market
"Next market" means nothing three weeks later. Listing your actual dates turns a vague promise into a handover you can both diary.
- ✓
An optional social handle
Makers sell through photos. Asking for a handle — clearly optional — turns a custom order into content and a tagged post.
- ✓
A lead-time line in the description
"Made to order in 2–3 weeks" at the top of the form is the single most useful sentence you can write. It sets the clock before anyone starts counting.
Every format
Download the craft fair order form in the format you work in
Craft fair order form template in Word (.docx)
Edit the Word file into your own product list and print a small pad for the stall. It's the version to adapt if your range changes every season or you want it to match your branding.
- ·Editable product, price and quantity table
- ·Personalisation and collection blocks ready to reword
- ·Prints small enough to sit on a busy table
Craft fair order form template in Excel or Google Sheets (.xlsx)
Type up the day's orders once and the spreadsheet tells you what to make and what you're owed. The log sheet is a simple made/paid/collected tracker for the weeks after the fair.
- ·Line totals, order totals and a shipping line that adds itself
- ·Order log with made / paid / collected columns
- ·Upload to Google Drive to keep it on your phone via Google Sheets
Craft fair order form template PDF
Send the PDF to anyone who says "can I order one later?" — fixed prices, your lead time, and your market dates all on one page they can keep.
- ·Locked prices so an old sheet can't undercut you
- ·Includes lead time and upcoming market dates
- ·Reads well on a phone straight from a DM
Printable craft fair order form
The stall version. Print a stack, keep a pen on the table, and take the custom order while the customer is still in front of you instead of hoping they remember to message.
- ·One page, pen-friendly, fits on a crowded table
- ·Contact lines so the order can't become anonymous
- ·Add a QR to the online form for the people who'd rather type
Use this template online instead
Same fields, same prices — but the totals calculate themselves, the orders land in one dashboard, and nothing gets lost in an inbox. Share one link anywhere: bio, group chat, QR code on a flyer.
Free while in beta · No card required
Craft fair order form template FAQ
+What should a craft fair order form include?
Your products with prices, any personalisation options with their character limits, a shipping line, how and where the customer will collect, your lead time, and contact details — email plus phone or a social handle.
+How do I take custom orders at a market without a card reader?
Take the order details on the form and settle payment separately — a payment link in your confirmation message, or payment on collection at the next market. The form's job is to make sure the order itself never gets lost.
+How should I charge for shipping?
A flat rate as a product line is the simplest approach for makers: the customer ticks it, the total includes it, and nobody has to negotiate postage over DMs.
+Can I run this from my phone at the stall?
Yes — the online version is a web page. Keep it open on a tablet or your phone, or print a QR code so customers can order from their own device while you serve someone else.
+Can I use the template in Google Docs or Sheets?
Download the .docx or .xlsx and upload it to Google Drive — it converts on open. We can't offer "make a copy" Google links because those have to be hosted from a Google account.
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Free while in beta — unlimited forms, unlimited orders.
Use this template online — free