Teams, schools & workplaces
Uniform order form template
Uniform orders repeat every season and break the same way every time: a size guessed, a squad number duplicated, a name spelled off a text message. The reorder is never at the first-run price.
This template collects kit the way a team or a workplace actually issues it — a line per size, number and name printing as their own priced lines, and a wearer field so every set is sized to a person, not a guess.
Totals itself · one shareable link · no card required
Free, no signup. For Google Sheets or Docs, upload the .xlsx or .docx to your Google Drive — it converts on open.
Field by field
What to put on a uniform order form
- ✓
One line per size, not a size dropdown
A team spans youth and adult sizes across one order. Separate lines give you a clean size run for the supplier instead of a spreadsheet you have to re-sort by hand.
- ✓
Number and name printing as priced lines
Personalisation is a real cost and a real decision. Give each its own product line the customer adds, then capture the exact number and text in a field — a price in a dropdown option is only text and never reaches the total.
- ✓
A required wearer name
Kit is issued per person. A required name field ties each set to a player, so handout day is a name check, not a guessing game.
- ✓
A number-clash confirmation in the description
Squad numbers collide. Saying "first come, first served, we'll confirm clashes" up front turns an argument into an expected step.
Every format
Download the uniform order form in the format you work in
Uniform order form template in Word (.docx)
Edit the Word version into your team's or workplace's kit list — your garments, sizes and prices — and print an order slip for every player or employee.
- ·Size table with a quantity column per size and a line-total column
- ·Wearer, number and name-print blocks
- ·Editable header for your club, school or company name
Uniform order form template in Excel or Google Sheets (.xlsx)
The spreadsheet totals each order and, on the log sheet, tallies the whole squad — sizes, numbers and names in one place ready to send to the supplier.
- ·Line totals and an order total calculated with real formulas
- ·Order log that lists wearer, size, number and name
- ·Upload to Google Drive to share a Google Sheet with the kit manager
Uniform order form template PDF
Send the PDF as the season order sheet — fixed prices, one page, and it reads the same on a parent's phone as on the noticeboard.
- ·Locked prices and sizes
- ·One page, phone-legible, easy to circulate
- ·Includes the closing date and delivery timing
Printable uniform order form
The take-home slip: print one per player or employee, with boxes for size, number and name, and a signature line for the deposit.
- ·One page per wearer, handwriting-friendly
- ·Number and name-print boxes so nothing is misheard
- ·Add a QR to the online form so orders can come in by phone
Use this template online instead
Same fields, same prices — but the totals calculate themselves, the orders land in one dashboard, and nothing gets lost in an inbox. Share one link anywhere: bio, group chat, QR code on a flyer.
Free while in beta · No card required
Uniform order form template FAQ
+What should a uniform order form include?
Each garment and size as its own priced line, number and name printing as separate priced lines, a required wearer name, the size and print details in a field, the closing date, and delivery timing.
+How do I handle squad numbers and clashes?
Collect the requested number in a text field and confirm allocations yourself — state in the description that numbers are first come, first served. The online dashboard lets you scan every requested number in one view.
+How should I charge for name and number printing?
Add each as its own product line the wearer selects, not as a price inside a dropdown option. Only priced product lines are added to the total, so a print fee in an option label looks charged but isn't.
+Can I reuse this each season?
Yes. Duplicate the file, or with the online version edit the sizes and dates and reuse the same link — last season's orders stay in your dashboard for reference.
+Is the online version free?
Yes — free while we're in beta, with unlimited forms and unlimited orders, and totals calculated for you on every order.
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Every set sized to a player, numbered and named.
Free while in beta — unlimited forms, unlimited orders.
Use this template online — free