Schools, offices & lunch programs
Lunch order form template
A lunch program is the same order, fifty-two weeks a year: who's eating, on which days, and what they can't have. Run it on paper and every Monday is a fresh pile of slips to count before the kitchen can start.
This template collects a week of lunches the way a school or office program actually runs it — meals priced per day, a required diner name, and dietary notes captured once so the kitchen never cooks blind. It's also the order form with the best repeat rhythm: the same link, every week.
Totals itself · one shareable link · no card required
Free, no signup. For Google Sheets or Docs, upload the .xlsx or .docx to your Google Drive — it converts on open.
Field by field
What to put on a lunch order form
- ✓
Meals priced per day, with a bundle option
Families pick some days and skip others, so each day is its own line. A discounted full-week bundle captures the regulars — just tell people not to tick both.
- ✓
A required diner name and room
It's how a tray gets to the right desk. Name labels the meal; room routes the delivery. Both required means no unlabelled lunch in the cart.
- ✓
A per-day cap of five
Nobody eats six Mondays. Capping each day at the number of school days stops fat-finger orders and keeps the kitchen count sane.
- ✓
Dietary notes captured once, in writing
Allergies in a lunch program are non-negotiable. One free-text line, filled in with the order and read back, beats a note remembered from September.
Every format
Download the lunch order form in the format you work in
Lunch order form template in Word (.docx)
Edit the Word version into next week's menu — it changes as the menu changes, and prints as a take-home slip or a staff-room sign-up sheet.
- ·Editable day-by-day menu and price table
- ·Diner-name and room blocks for labelled delivery
- ·Dietary and payment lines built in
Lunch order form template in Excel or Google Sheets (.xlsx)
The spreadsheet totals each order and the log sheet counts meals per day — the number the kitchen needs by Friday afternoon to shop and prep for Monday.
- ·Formulas for line totals and the order total
- ·Order log that counts meals per day for the kitchen
- ·Upload to Google Drive to run it from Google Sheets each week
Lunch order form template PDF
Send the PDF as the weekly menu — a fixed, one-page sheet of days, meals and prices parents or staff can't accidentally edit.
- ·Locked menu and prices
- ·One page, phone-legible, easy to email each week
- ·Doubles as the week's menu notice
Printable lunch order form
The take-home slip: print a stack, tick the days, write the name and room, and send it back with payment.
- ·One page, black and white, handwriting-friendly
- ·Diner-name and room boxes near the top
- ·Add a QR to the online form so families can order weekly by phone
Use this template online instead
Same fields, same prices — but the totals calculate themselves, the orders land in one dashboard, and nothing gets lost in an inbox. Share one link anywhere: bio, group chat, QR code on a flyer.
Free while in beta · No card required
Lunch order form template FAQ
+What should a lunch order form include?
Each day's meal as its own priced line, an optional full-week bundle, a milk or add-on line, a required diner name and room, an allergy and dietary notes line, and the ordering deadline for the week.
+How do I run this every week without rebuilding it?
That's the online version's strength: edit the week's menu and reuse the same link, so families order from a bookmark and orders land already labelled by name and room. The kitchen count updates as each order comes in.
+How do I handle allergies safely?
Collect them as a free-text line on every order and read them back in your confirmation. For the online version, sort or export the dashboard so the kitchen has the full allergy list before prep.
+Can families pay for a whole week at once?
Yes — the full-week bundle is a single priced line at a small discount. The form captures the order and total; you collect payment your usual way, and the Excel log totals what's owed.
+Is the online version free?
Yes — free while we're in beta, with unlimited forms and unlimited orders, and totals calculated on every weekly order.
More order form templates
Apparel, teams & merch
T-shirt order form template
Sizes, ink colours and names on the back — totalled per person
Cakes & custom bakes
Cake order form template
Size, flavour, filling, inscription and pickup date in one go
Cookies & decorated sets
Cookie order form template
Dozens, decorated sets and pickup windows for cookie season
Bakeries & bread pre-orders
Bakery order form template
Weekend bakes, pickup slots and dietary notes
Launches, drops & made-to-order
Pre-order form template
Take orders before the batch exists — with a cap and a date
Schools, clubs & charity drives
Fundraiser order form template
Credit the seller, total the drive, and know who owes what
The same link, every week — counted by Friday.
Free while in beta — unlimited forms, unlimited orders.
Use this template online — free