For schools, sports teams, churches & booster clubs
Fundraiser orders that tally themselves.
One link per campaign instead of one paper envelope per family. Sellers share it, orders land with names attached, and distribution day starts from a printed list — not a shoebox.
Free while in beta · No card required
Lincoln Middle School Band
Spring cookie dough fundraiser
Cookie dough tub · chocolate chip
$18.00
Cookie dough tub · snickerdoodle
$18.00
Popcorn tin · 3 gallon
$25.00
Live demo — try the steppers. Nothing is sent.
The paper-envelope problem
Forms come back late, or not at all
Half the envelopes surface in a backpack the week after the deadline, three are illegible, and one went through the wash.
Nobody knows who sold what
A top-seller prize only works if you can count it — and counting means matching handwriting against the roster at ten at night.
The tally is an evening of arithmetic
You add up sixty order forms by hand, then add them up again because the two totals didn't agree the first time.
Why QuickOrderForm
Made for campaign season
One link per campaign
Every campaign gets its own form and its own order list. Last year's numbers stay put; this year's start clean.
Seller credit inside the order
Add a "sold by" dropdown with your roster and every order arrives attributed — so the top-seller prize settles itself.
Live totals per item
The dashboard totals every product across every order. That total is your supplier order, updated the moment a new form comes in.
CSV for distribution day
Export the campaign to a spreadsheet — buyer, seller, items, totals — and sort it to match how your handover table is laid out.
From link to fulfilled, in three steps.
- 1
Set the catalog up once
Products and prices straight off the supplier sheet, plus a "sold by" dropdown, a buyer name, and a phone field.
- 2
Give every seller the same link
Text, class email, the team group chat, a QR code on the flyer. Relatives three states away can order from it too.
- 3
Order from the supplier, then hand out
Item totals become the supplier order. On distribution day, work down the CSV and mark each order fulfilled as it's collected.
What to put on a fundraiser order form
A fundraiser form has two jobs: get the product count right, and remember who each order belongs to. These fields do both:
- ✓
Products at the campaign price
Copy the supplier's sheet exactly — the totals the form calculates are the ones you'll reconcile against when the invoice lands.
- ✓
Sold by (dropdown of your roster)
The single most useful field on the form. It credits the seller and tells you which family to hand the boxes to.
- ✓
Buyer name and phone (required)
Distribution day runs on names, and a phone number means one text covers a change of pickup time.
- ✓
Pickup or delivery (single choice)
Aunts across town versus neighbors down the street — knowing the split before delivery week saves a lot of driving.
Frequently asked questions
+How do sellers get credit for their own orders?
Add a "sold by" dropdown listing your sellers. Every order records who sold it, the dashboard shows the whole campaign in one place, and you can sort or filter the CSV export by seller to get individual totals.
+Can I run more than one fundraiser at a time?
Yes — build a form per campaign. Each has its own link, its own catalog, and its own order list, so a spring cookie drive and a fall wreath sale never get mixed together.
+How do we collect the money?
Payments inside the form are on our roadmap. Most groups collect at delivery or have families pay their seller — the form gives every order a calculated total, so the amount is never guessed.
+Is it really free for a school group?
QuickOrderForm is free while in beta: unlimited forms, unlimited orders, and no per-order fee taken out of what you raise.
Also made for the way they sell
Wholesale
Weekly standing orders from your stockists
Farm stands
CSA boxes and honey jars by the crate
Pop-ups & catering
Per-head menus, headcounts and pickup windows
Bakeries
Weekend menu drops that sell out by Friday
Restaurants
Pre-orders and catering trays for the weekend
T-shirts & merch
Size and color runs counted before the print deadline
Thanksgiving pre-orders
Pies and dinners claimed before the Wednesday rush
Christmas cookies
Cookie boxes and tins sold in limited batches
Florists
Arrangements ordered ahead with dates and card messages
Photographers
Picture-day packages matched to the right subject
Spirit wear
School tees and hoodies sized and sorted by classroom
Custom apparel
Embroidered and printed clothing orders, spec'd and counted
Schools & PTAs
Yearbooks, lunches and spirit sales from one account
Sports teams
Kit sized per player, numbered, and reordered each season
Embroidery & printing
Custom decoration jobs quoted right the first time
Valentine's pre-orders
Roses, chocolates and gift boxes claimed before the 14th
Home bakers
Cottage-kitchen orders out of the DMs and into a list
Meal prep
Weekly menus and meal packs on a repeating link
This campaign, tallied by the time the deadline passes.
Free while in beta — unlimited forms, unlimited orders.
Create your form — free